Users who have access to edit an individual file can see all the modifications made by colleagues using the revision history feature.
If you are working in Google’s editors (Docs Sheets, Slides, Docs, and Drawings), they automatically and continually track your changes while you work.
Users who have Edit access to the File can view its entire history, including modifications made by colleagues using the revision history feature. Users can also go back to an older document version and check who made the specific edits.
Google Sheets has many beneficial features. Automatically saving your spreadsheets while keeping track of any modifications made to the spreadsheet is just one of the benefits. You can access these files, examine them, and even restore any version at any time.
In Google Docs”Edit History, the “Edit History” functionality allows users to review the modifications made through any other collaborator. In”Edit History, “Edit History,” Google Docs shows each user’s Name in the color of their choice, and the changes made are highlighted in the appropriate color. “Edit History “Edit History” is not visible in the regular Google Docs mode. However, it is activated by using the menu bar. The tutorial shows a variety of methods are explained to display”Edit History” “Edit History” in Google Docs. The information in this article will be as follows.
What is a version’s history in Google Sheets?
If you’ve been creating copies of spreadsheets or making duplicate tabs for the same record, it’s time to stop creating clutter on your Drive.) Google Sheets saves every edit in a way that is automatic and also keeps the logs of each change so that you can search them and then compare them. This is known as the history of versions.
Version history is available as a separate Google Sheets option and shows the latest changes in one spot.
It also contains the dates and times of edits and the editor’s names. The program even provides each editor with a different color to let you know the changes made by any individual.
How do I check the history of edits within Google Docs on the web?
The first section will cover how to access it using one of the most popular internet browsers on your personal computer.
To begin, follow this link for the official Google Docs website and go to the document you’d like to view the previous versions of;
Click on the File button located in your screen’s lower left-hand corner.
Then, go towards Version History. Click on the Version History option;
Click View Version History. Alternatively, you can utilize the keyboard shortcut Ctrl+Alt and Shift plus H
On this new screen to the right, you’ll be able to look back at previous forms of your message.
Click the Arrow next to the date to view the entire list of dates;
In each of the choices, there is an alternative version. To restore any of them, click the three dots button beside the date and select Restore Version.
How to View a Document’s Version History
There are at minimum three methods to look up the history of a document’s version that I’ll list from the fastest to the slowest. While I’ll utilize Google Docs for my illustration in this article, the process is the same with Sheets or Slides.
- Fastest Method: Press Ctl+Shift+Altand H on the keyboard (if you’re using a Mac, It’s + Option + Shift + H). It’s the keyboard shortcut that lets you see Version History. Version History.
- Quick Method: Locate the title of your document, then look to the right and left below the title for an explanation of the document’s edit timeline. It could be like, “Last edit was on December 23”. Click this link, and it will show the Version History:
- The Not-So-Quick Method to do this: click on the File menu, scroll down to the section titled ‘Version History and click on ‘See Version history.’ Click it:
Revert to the Previous Version of a Google Doc on an Android
You’ll need permission to modify the contents of a Google Doc that you would like to restore. If you co-created or created the document, there are no worries. Different versions of the same document are put together in Google Docs, making it easier to access previous versions. They’ll either be named or appear alphabetically.
The steps below will allow you to recover a previous Google Docs version. Google Doc on an Android device.
Navigate to the top of the Google Doc and tap “File.”
Select “Version History” from the menu and then “See Version History.”
A list of earlier document versions will be displayed on the right-hand left side. Find the information you’re searching for by clicking the document. If you’d like to broaden your search, click the drop-down Arrow.
The document you selected will now open on your computer. You’ll be able to view the changes made to your paper.
Click “Restore This Version,” located at the top of the page. This will switch to the old version.
Click “Restore” on the pop-up message, which confirms that you wish to restore the original versions of your File.
The old version you created in Google Doc that you created on Google Docs will now be restored, while the edit you made will be saved in Version History.
How to Name Important Google Sheets Versions
It can be quite jarring to look at the dates in the filenames. It can get confusing fast, particularly when the spreadsheet makes multiple changes daily. As opposed to dates, it’s better to label the sheet by the changes made.
One sheet has all the modifications and the most current version. It’s better to label the sheet “Final” than “June 14, 9:38 AM”?
Naming the most important versions of spreadsheets can help you later on when you must locate a special performance in the many modifications. These are the steps to follow to name a new version:
How to Name Important Google Sheets Versions
Click File in the upper bar.
Choose Version history.
Click on Name to view the current version.
The new window is located in the middle of the screen. This will allow you to enter an initial name. After that, click Save.
If you’d like to change the Name to an older version, take the same steps as previously, but instead of selecting Name the current version, click on View the history of the performance. This will display a list of changes on the spreadsheet. Click to choose the spreadsheet title you want to change, and then type the Name. Enter to save the changes after you’ve completed them.
Bonus: Google Docs Version History Keyboard Shortcut
To get quick access to versions For faster access to version history, you can use this keyboard shortcut: Ctrl+Alt+Shift+H using Google Docs.
Take this as an additional method.
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Regarding collaboration in documents, having a look at the version’s history will certainly help your workflow because all modifications that anyone has made to the document are easily accessible or reversed by restoring an earlier version should it be necessary.
If you’re beginning to learn about Google Docs or Google Sheets, you may still have a few pending Microsoft Office documents stored on your computer. If this is the case, you might be interested in knowing how to convert Word files to Google Docs and continue working on the document online. Also, you can transform Excel spreadsheets into Google Sheets easily as well. We’ve included several Google-related suggestions on this page if you’re interested in exploring them and, more specifically, for Google Docs.
You now know how to keep track of all the most recent changes to a document by checking the history of revisions within Google Docs and Google Sheets. Which of the strategies we’ve discussed in this article do you prefer? Do you have similar advice or tips? Please share your experience by leaving a comment.
Conclusion
Google Sheets’ edit history feature is an excellent option to monitor, trace and maintain earlier versions of your database. It is a cloud-based spreadsheet software; Google Sheets is especially suitable for online collaboration, which requires regular and automated updates.
It is now possible to understand the different methods of viewing the history of versions in Google Sheets and how to utilize the feature edit history to create copies of performances and remove the account of versions for particular users.
To learn more about using Google Sheets for collaborative work, check out our article on the top 11 Tips to Better Excel and Google Sheets Collaboration.