This tutorial will show how you can schedule the sending of emails in Outlook for Windows and other platforms. This is an extremely useful feature that provides you with the ability to email at a particular time. Instead of making calendars to remind you to send certain emails, Outlook can schedule them according to the times you’d like, and the tool is compatible with most devices.
The ability to schedule emails using Outlook allows you to improve communication with others across various time zones. It’s recommended to schedule emails when people are most likely to look them up since this will ensure messages are found in the chaos. This is crucial if you are employed in marketing or communications.
Why is it necessary to schedule an email in Outlook?
The scheduling of Outlook emails is essential due to several reasons. First, you can compose an email at a convenient moment and time, then schedule it for the most suitable time for your recipient.
If you remember how to send an email, it is possible to write an email now and set it up for the future instead of setting an alarm for this job.
Scheduling an email can also give the recipient some time should you decide to alter your mind.
If you’re emailing about your frustration regarding a particular project or service, scheduling emails is an excellent alternative. If you notice improvements before the time you set, you can delete the email.
Sometimes, we decide, but we wish for the other side to believe we spent the time to think about it and then wrote our decision down in an email.
In this scenario, the email scheduling feature will allow you to complete your email immediately. It will also give the recipient the impression that you’ve sent it in weeks or even days.
How do I schedule an email within Outlook?
Creating an email account is easy if you’re running Outlook 2020 or later. Follow these steps:
1. Start Outlook and type in your email using the standard method.
2. If you’re ready to set up an email, select”Options” and then click the “Options” option.
3. Under the “Delivery choices” section, select the checkbox beside “Delay delivery.”
4. The new window will open. Within the “Delivery delay” field, you can enter the date and hour you wish the email to be sent.
5. If you want your email to be delivered regularly, select the “Recurrence” “Recurrence …” button. If not, you can select “OK.”
6. The email you have received will be scheduled to be delivered when you specify the time.
Create an appointment for Outlook email for your Mac.
It is possible to schedule emails using the new or classic Version of Outlook on Mac similarly.
Step 1: Launch Outlook on your Mac and click New Mail or New Message, depending on your version. Alternatively, you may respond to an existing email.
Step 2: Write your email. Add the recipient’s name, then type in your subject line as normally.
Step 3: Once you’re ready to send the email, click the arrow just to the left of the button to send on the left and select to send it later.
Step 4: Choose the time and date, then Click Send.
Step 5: To review or unsubscribe from your planned email, go to your drafts folder.
What can you do to change the date of sending emails?
If you’ve made a change of mind after a time, it is possible to alter or cancel a delayed delivery by following these steps:
Access the message within the Outbox folder.
In the Options tab, within the More Options group, click the Delay Delivery button.
In the Properties dialogue box, select one of these:
To send your message right away To send the message immediately, remove the “Do not mail before” box.
If you want to reschedule your email, select a different date and time for delivery.
Hit the button that says Close.
In the window for messages In the message box, select Send.
Based on the option you select during step 3, the email will immediately be delivered or stored in the Outbox until the next deadline for delivery.
HOW DO I SET UP AN EMAIL in Outlook Web?
If, for some reason, you’re running the version on the internet of Outlook, and you need to set up your emails, follow these instructions.
Log into Outlook and log in to your account.
Compose your new email as usual.
Click the Arrow icon next to the button to send, and then choose the Send Later option.
Choose a preset time, or click Customized Time to set a customized time.
Click to send.
How do I schedule an email within Outlook Web? Select the Send Later button.
Set up email in Outlook for Your iPhone.
We’ve just talked about how easy it is to send your email automatically within Outlook for Windows, Mac, and the Internet. We know we only sometimes have access to laptops or PCs. What happens if you’re using your mobile phone? Making your emails scheduled in Outlook for Android or iOS makes sense. But don’t fret. You can do it!
It is easy to schedule email messages within Outlook using your iOS device using a few basic steps. The way it works is as follows:
1. Install and download The Microsoft Outlook app (Free) through the App Store.
2. Start the application and log in to Microsoft Outlook. Sign in with your Microsoft Outlook account. Next, you need to press”+” to activate the app “+” icon in the screen’s lower right-hand corner.
3. You can now write your email and prepare it according to your requirements. After that, click the “three dots” icon on the format bar to access “Schedule Send. “Schedule Send” option.
4. Within this pop-up, you can choose either of two preset time options or create your own personal time by pressing the “Choose a Time” option.
7. If you’d like to pick the time and date you want to use, take the necessary steps and click”Send” the “Send” button at the top of the screen.
8. Then, voila! It’s done! You’ve successfully scheduled an email through Outlook iOS. Outlook iOS app. It is possible to visit”Drafts” in the “Drafts” area to review the information in your planned email.
In addition, if you’re seeking to go further than Outlook for iPhone, You should also look into the top 10 software for managing your email on iPhone and iPad.
Last Tips to Use Outlook to Plan an Email
Other aspects to consider while scheduling emails in Microsoft Outlook for later delivery dates.
Make sure you have the Computer running.
For the message to be sent on time, your Computer must be operating. If it isn’t, Outlook will not be capable of sending messages until the next date you will have your system running.
Make sure Outlook is running.
Furthermore, Outlook must be active to transmit messages at the appropriate time. In most cases, it’s not an issue because Outlook operates either in the background or in the background every time the Computer is on.
But, if you don’t allow Outlook to be running in the background, you must be sure that it’s working at the scheduled date for delivery of your Outlook email messages.
What can I do to delay the sending of an email using Outlook 2022?
When you’ve written your message, click the drop-down arrow next to the button to send, and then choose to Send Later. Input a date and a time before selecting the Send button.
What can I do to delay the sending of an email with Outlook Online (Outlook.com)?
Outlook.com doesn’t support the Send Later feature. The only way to do this is by setting your Outlook account to work on Windows (or Mac).
The Wrap-up
The process of scheduling emails within Outlook and Outlook Online is fairly simple. One thing to be aware of is that Outlook needs to be accessible to send emails at the scheduled time. This is not a problem in Outlook Online. Currently, there is no way to set up emails using Outlook Online. Outlook mobile application.
It can only keep pace with some of the options email clients provide, similar to Gmail.
It’s not just that Gmail let you schedule email easily and efficiently; it also provides users with a great user experience and a more user-friendly interface.
When it comes to Gmail extensions, nothing is more powerful than GMass. GMass offers various options for your mass email delivery needs and even helps you handle regular email messages.